Privacy Policy

TABLE OF CONTENTS

                                                                                                                                         

 1............ About this Policy. 

2............ Why do we have a Policy?

3............ What is Personal Data?

4............ The Personal Data we collect and process.

5............ How we use your Personal Data.

6............ Retention of Your Personal Data.

7............ Access to Your Personal Data.

8............ Data Controller.

Privacy Policy

 

1. About this Policy

1.1.                  This is the Privacy Policy (“Policy”) of Beauty4Less Limited (“B4L”).

1.2.                  This Policy covers the collection, storage, retention and use of your personal data.

1.3.                  We have updated this Policy to comply with new legislation effective from May 25 2018, the General Data Protection Regulation (“GDPR”).

1.4.                  We encourage you to read this Policy.

1.5.                  By using our web site (www.beauty4less.co.uk) you confirm you have read, understand and agree to the terms of this Policy.

1.6.                  This Policy only covers this website and does not cover the web site of any associated company or business.

1.7.                  This Policy was last updated on 23 May 2018.


2.  Why do we have a Policy?

2.1.                  We have developed this Policy to provide you with information on how we collect and process your personal data when you purchase our products, create an account with us, contact our customer services team, or visit our web site.

2.2.                  We receive personal data from our customers in many forms. This could be readily identifiable personal information such as a phone number, a postal or email address, or bank details. It can be more discreet information, such as when and how often you use you use our web site.

2.3.                  Whatever form the personal data takes, we aim to be transparent and to help you understand how we use it.

2.4.                  Being transparent and providing accessible information about how we use your personal data is a key element of GDPR.

3.  What is Personal Data?

3.1.                  The GDPR defines personal data as:

                         “any information relating to an identified or identifiable natural person”

3.2.                  A natural person is defined in the GDPR as a person:

                         “who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”

 

3.3.                  A natural person means an individual, such as you, rather than a limited company, partnership or business.

3.4.                  Although you may be providing us with information as part of your employment, or running your business, if that information, separately or together with other information we hold, means you could be identified as an individual, that information will still be considered personal data for the purposes of GDPR.

3.5.                  The GDPR does not only apply to information stored electronically but applies equally to manual paper-based filing systems where personal data is accessible according to specific criteria.

3.6.                  Personal Data would obviously include personal details such as your name and address from which you could be easily identified. It could also include your telephone number, date of birth, email address, the IP address for your computer as well as all the information connected to any customer account you have with B4L.

 

4. The Personal Data we collect and process


4.1.                  We have set out in the Schedule to this Policy details of when we collect date, the data we collect and the justification we have for processing it.

 

5.  How we use your Personal Data.


5.1.                  We will only ever use your Personal Data;

5.1.1.          in a manner to which you have expressly consented;

5.1.2.          to fulfil any contract with you; or

5.1.3.          for the supply of goods; or

5.1.4.          where another legitimate business interest exists.

5.2.                  We never share your personal data with any third party and will only use the Personal Data you give us to:

(i)                 set up and manage your account

(ii)           help us identify who you are

(iii)              supply you with the goods you have asked us to supply

(iv)              collect payments

(v)                analyse your account history,

(vi)              deal with any complaints,

(vii)            contact you in the event of a product recall,

(viii)          improve our service to you which will include sending you emails relating to promotions and competitions,

(ix)              to provide you with marketing information where you where you have indicated to us you wish to receive these communications

(x)                train our staff and monitor our services,

(xi)              for general business purposes such as carrying out internal reporting, profiling, modelling and analysis, market research, producing statistics, diagnosing problems, testing systems to help improve the way we provide our services and goods.

 

 

6.  Retention of Your Personal Data.


6.1.                  The Personal Data we collect is the minimum we require to enable us to perform our contract with you.

6.2.                  We collect this data, not only to enable us to process and deliver your order efficiently and to provide after sales service but also to enable us to contact you in the unlikely event we need to recall any products.

6.3.                  Whenever we collect or process your personal data, we’ll only keep it for as long as is necessary for the purpose for which it was collected. At the end of that retention period, your data will either be deleted completely or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis and business planning.

 

 

7.  Access to Your Personal Data


7.1.             Under the GDPR you have the right to:

7.1.1.          obtain confirmation whether B4L is processing your Personal Data;

7.1.2.          access any Personal Data B4L holds.

7.2.             Ordinarily you are entitled to this information free of charge. However, B4L can charge a ‘reasonable fee’ when a request is manifestly unfounded or excessive, particularly if it is repetitive. We may also charge a reasonable fee to comply with requests for further copies of the same information.

7.3.             Any information will be provided without delay and usually at the latest within one month of receipt of your request.

7.4.             We may extend the period of compliance by a further two months where requests are complex or numerous. If this is the case, we will inform you within one month of the receipt of the request and explain why the extension is necessary.

7.5.             Where requests for information are manifestly unfounded or excessive, in particular because they are repetitive, we can:

7.5.1.          charge a reasonable fee considering the administrative costs of providing the information; or

7.5.2.          refuse to respond. If, however we do refuse to respond we will explain why we are refusing to provide the information and advise you of your right to complain to the supervisory authority and to a judicial remedy without undue delay and at the latest within one month of the request having been received.

7.6.             If you do wish to exercise your right of access to your personal information you can do so by:

7.6.1.          emailing us at datacontroller@beauty4less.co.uk saying you wish to make a ‘Subject Access Request’; or

7.6.2.          write to us at Data Controller, Beauty4Less Limited, Bonningtons House, Glaisdale Parkway, Nottingham NG8 4GP saying you wish to make a ‘Subject Access Request’.

 

8.  Data Controller


8.1.                  Your Personal Data is collected by Beuty4Less Limited, Bonningtons House, Glaisdale Parkway, Bilborough, Nottingham. NG8 4GP.

8.2.                  The Data Protection Officer is at the same address and can be contacted by email at datacontroller@beauty4less.co.uk

Schedule

 

When we collect Information

The information we collect

Why do we process this Information?

Justification

 

 

 

 

(A) When you create an account or purchase products

 

Email address

 

 

It is the Username on your account.

 

 

We have a legitimate interest in maintaining the security of your account and in protecting your interests.

 

 

 

If you have provided opt-in consent to receive marketing emails we will process your email address to send you emails from time to time about our products

 

Where you have provided opt-in marketing consent the legal basis for processing is your consent. You may withdraw your consent at any time by changing account settings or by emailing us at datacontroller@beauty4less.co.uk saying you wish to withdraw marketing consent

 

 

 

 

 

Email address, name, postal address, delivery address, telephone number

To contact you about any order you have placed and to deliver any product you have purchased.

 

Processing is necessary to enable us to perform our contract with you.

 

 

 

 

To provide you with safety information about any product you purchase.

 

We have a legitimate interest in providing you with safety information about any product you purchase.

 

 

Payment details

Your debit card or credit card information is transmitted using Secure Socket Layer (SSL) protocol which encrypts your information.

You consent to us processing your payment details as a means of paying for the goods purchased

 

 

We only store some of your debit card or credit card details. Your full credit card and debit card details will be encrypted and securely stored by our online payment providers.

 

 

 

We have a legitimate interest in securing payment for the goods we have supplied.

 

(B) When you use the B4L website.

 

We collect information using cookies. The information collected includes your IP address, the pages visited, browser type, browser language, date and time of your request, time(s) of your visit(s), page views and page links that you click. 

We process the information collected for statistical purposes using cookies to help us provide you with a better website enabling us to monitor which pages you find useful and which you do not.

Your consent to our cookie policy when using our web site.

 

 

 

A cookie does not give us access to your computer or any information about you, other than the data you choose to share with us.

 

 

 

 

You can choose to accept or decline cookies.

 

 

B4L has a separate Cookie Policy displayed on our website which sets out full details on the cookies we collect and how we use them.

(C) When you contact us

 

Whether by email, post, online or by telephone we collect personal data such as your name, postal address, phone number and email address.

 

We will also retain an electronic copy of any letter or email you send us.

In addition, we may create a contact log as a call history to help us deal with any communication we receive efficiently.

 

We use this information to provide customer and product support and to monitor the quality of customer and product support we provide to our customers. 

 

We have a legitimate interest in providing a good level of customer after sales service.

 

 

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